Data Controller: Liverpool University Press, 4 Cambridge Street, Liverpool, L69 7ZU

Data Protection Officer: Jennifer Collinson

Data Protection representative in the EEAA: Patrick Brereton

This policy was developed in accordance with the General Data Protection Regulation that came in to effect in the UK (replacing the Data Protection Act of 1998) on 25th May 2018. Following the UK's departure from the EU, the GDPR will be retained in domestic law at the end of the transition period but the UK will have the independence to keep the framework under review.

Liverpool University Press is committed to operating within the parameters of the law and protecting the personal information supplied to us by individuals.

Glossary of terms


‘Consent’ of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

Data Protection Officer

A ‘Data Protection Officer’ (DPO) is an enterprise security leadership role required by the General Data Protection Regulation (GDPR). DPOs are responsible for overseeing data protection strategy and implementation to ensure compliance with GDPR requirements.

Data Controller

‘Controller’ means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

Data Processor(s)

‘Processor’ means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

General Data Protection Regulation (GDPR)

This Regulation lays down rules relating to the protection of natural persons with regard to the processing of personal data and rules relating to the free movement of personal data.

It protects fundamental rights and freedoms of natural persons and in particular their right to the protection of personal data. The free movement of personal data within the Union shall be neither restricted nor prohibited for reasons connected with the protection of natural persons with regard to the processing of personal data.

Personal data

‘Personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.


‘Processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

What personal information is being collected?

Below is a summary of all of the different kinds of personal information we can collect about an individual. We do not hold this information for every contact in our database - the type of personal information collected depends upon the relationship that LUP has with the individual – please see the sections ‘Who is collecting the personal data?’ and ‘Why is it being collected?’ for further information.

We will never collect unnecessary personal information about an individual.

How long is personal data kept for?

Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

We are committed to:

How do I request to see my personal data?

If at any point you believe the information we process on you is incorrect you can request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).

Our Data Protection Officer is Jennifer Collinson and you can contact her at The Data Protection Officer will verify the identity of the requestor and then arrange a prompt meeting with the Managing Director. LUP will issue a response to requests within 40 days and without cost to the requestor, and will adhere to ICO guidelines on the handling of requests.

Record of Processing Activities

The Record of Processing Activities answers the following questions:

LUP collects personal information directly supplied by individuals via our website, by email, by telephone, and in person at events using an order form. We store this data on our secure servers hosted at the University of Liverpool.

Personal information is also collected by third party data processors on our behalf.

View the record of Processing Activities > (link opens a .docx)

For the Opening the Future website ( there are two third party data processors, as follows:


This statement explains how we use cookies on

What are cookies?

A cookie is a small piece of data that a website asks your browser to store on your computer or mobile device. The cookie allows the website to "remember" your actions or preferences over time.

Cookies are usually small text files, given ID tags that are stored on your computer's browser directory or program data subfolders. Cookies are created when you use your browser to visit a website that uses cookies to keep track of your movements within the site, help you resume where you left off, remember your registered login, theme selection, preferences, and other customization functions. The website stores a corresponding file (with same ID tag) to the one they set in your browser and in this file they can track and keep information on your movements within the site and any information you may have voluntarily given while visiting the website, such as email address.

You can find out more information about cookies at:

How do we use cookies on this website?

Cookies served while visiting https:/ are only used for analytical purposes, to track anonymised visitor browsing statistics - this is done using Matomo. These cookies are used to collect information about how visitors use our site. The cookies collect information in an anonymous format, including the number of visitors to the website, where visitors have come to the site from and the pages they visited. The information generated by the cookie about your use of this website includes your IP address. 

How we do NOT use cookies on this website?

We don't collect any personally identifiable information about you. We will not associate your IP address with any other data held.

You can disable cookies by altering the settings of your browser and the website will still function.

Cookie statement last updated

June 1st, 2021

Future changes

Any changes we make in the Cookie Statement will be posted on this website.


Should you have any questions or concerns regarding this statement, please contact the Data Protection Officer: Jennifer Collinson at